Coffee Software
FlexiBake helps coffee roasters and manufacturers automate supply management and balance green coffee and roasted inventory with very different shelf lives.
Plan roasts, manage blends, track batch consistency, and fulfill wholesale orders with full lot traceability.
The Challenges
Coffee Manufacturers Face
Volatile Bean Prices
Green vs. Roasted Inventory
Roast Consistency & Yield
Blend Complexity
Traceability & Certifications
Wholesale Orders & Delivery
FlexiBake – Your All-in-One Solution
for Coffee Manufacturing
We created coffee roaster inventory software designed for your industry needs.
FlexiBake prepares roasters to manage supply risks, keep roasted coffee fresh, scale production without losing consistency, and trace every batch back to origin.
Control Inventory
for Green & Roasted Coffee
- Balance inventory: long-shelf-life green beans with short-shelf-life roasted stock using batch tracking and FIFO rotation.
- Know the green coffee quantity on hand, expiry dates, and its location in the warehouse.
- Keep roasted inventory minimal with a roast-to-order model to preserve flavor and aroma.
- Avoid lost sales or waste with accurate forecasts and par levels for key origins and blends.
Manage Recipes
for Blends & Single Origins
- Build blend formulas by weight %. Add origin components, set min/max ranges, and grind specs to each recipe.
- Drive multiple pack sizes and whole-bean/ground variants from one recipe.
- Link target roast profiles and expected yield to each SKU.
- Keep customer-specific specs for private label (grind, blend, bag, label).
Schedule
Roasting & Plan Capacity
- Generate daily/weekly roast plans from standing and last-minute orders.
- Group by coffee origin, type, or roast profile to minimize changeovers.
- Forecast roasting needs using sales and return history.
- Track cut-off times to prevent stock shortages.
Simplify
Compliance & Traceability
- Trace lots end-to-end: supplier/import lot → roast batch → packaged lot → customer shipment.
- Comply with FDA, CFIA, HACCP, PMO, and SFCR regulatory requirements.
- Generate recall reports with affected products and conduct recalls in 5 seconds.
- Store and link quality control checks to each batch for complete audit readiness.
Analyze Costs
to Improve Profitability
- Track costs, margins, and profitability by product, customer, or category.
- Break down costs for raw materials, packaging, labor, and overhead.
- Analyze cost trends and identify preferred suppliers.
- Adjust batch sizes or swap ingredients and see cost impacts immediately.
- Automate purchasing based on cost analysis and supplier data.
Automate
Order Management & Invoicing
- Set up weekly recurring orders, order templates, and forecasted orders.
- Apply customer price lists and custom requirements (grind, bag, label) at order entry.
- Produce lot-specific picklists, delivery slips, and shipping documentation.
- Set default ship-from locations and delivery routes.
- Email invoices, credits, and statements directly to customers, and automate payment processing.
Supporting Everyone
in Coffee Production & Distribution
It’s hard to find the best roasting software or coffee shop software that truly fits every need, but FlexiBake is built to serve the entire coffee chain.
Roasters
Manufacturers
Distributors
Café Managers
Why Roasters Choose FlexiBake
Everything
is in sync
Purchasing, roasting, inventory, and sales orders are integrated, so you can eliminate spreadsheets.
Fresher coffee,
less waste
Roasting schedules aligned with demand. FIFO and quality control checks are in place.
Consistent cup
quality
Recipes, profiles, and yields tied
to every SKU and batch.
Audit-ready
& compliant
Full lot-level history from import to delivery with granular insights and 5-second auto recalls.
Run Your Coffee Operations In One System
FlexiBake coffee roasting software integrates purchasing, roasting, blending, inventory, packaging, and wholesale distribution in one ERP software. Gain full visibility across your operations, keep blends consistent, and roast the right amount of beans, never risking stale stock or failing to meet demand.